DATA PROTECTION (GDPR). The facts.

 

The new General Data Protection Regulation (GDPR - or "DSGVO" in Germany) applies and there is a Europe-wide obligation to appoint a company data protection officer (Art. 35ff. GDPR). This is binding if a company carries out an activity that requires special checks from the perspective of data protection law.

In addition, every company can appoint a data protection officer on a voluntary basis.

The GDPR obliges all public and non-public bodies that process personal data (e.g. name, age, date of birth, address, criminal record, genetic data, account number) to automatically appoint an expert data protection officer.

 

WHAT IS A DPO?

 

A data protection officer (DPO) works within an organisation (company) to ensure compliance with data protection. The person may be an employee of the organisation or appointed as an external data protection officer. The task and activity of a data protection officer in Germany is regulated in the Federal data protection act [BDSG] as well as in the corresponding provisions of state law.  An essential task is to check and monitor the proper use of data processing programs.

 

WHAT DOES A DPO DO?

 

The data protection officer in a company works on the compliance with the data protection provisions (but has no right to issue instructions). In particular, the DPO shall monitor the proper use of the computers and computer programs. A key focus is that only authorised persons can carry out processing limited to the purpose and that the owner of the data can exercise their right of self-determination to information, correction, blocking and deletion. In addition, they are responsible for training employees to make them aware of data protection issues.

The Data Protection Officer is not bound by instructions and is independent of superiors. Only those who have the necessary expertise (certification) and reliability may be appointed as data protection officers.

 

FACTS AT A GLANCE:

 

The obligation to appoint a data protection officer applies to

» All public bodies

» All non-public bodies - companies with more than nine employees that process personal data automatically

 

If none of these points apply, however, the company is not exempt from compliance with data protection law, but must also ensure compliance with the Federal data protection act. Data subjects must be given the opportunity to contact the data protection officer at any time (§ 4f (5) cl. 2 of the Federal data protection act).

 

 

EXTERNAL OR INTERNAL DPO?